This is to inform you that Troop 572 has been selected as a potential participant in the 2009 NCAC Unit-Crew Philmont Contingent #P701. This email is to provide you an overview of the participant selection process Troop 572 is using to fill the crew.
 
NCAC Contingent trips are considered Council--not Unit--activities and operate under the guidelines established by the NCAC High Adventure Committee, which differ from our normal Unit operations and expectations. All Council policies and procedures under which the expeditions operate will be presented at the initial orientation & training session.
We are being offered: 12 spaces. (These spaces INCLUDE both Scouts and adult Advisors.)

These spaces are for P701 - Crew#3, with the following schedule:
on (Mon) June 29, 2009 - assemble at and depart from one of our local Washington, D.C., airports
on (Wed) July 1, 2009 - arrive at Philmont
on (Mon) July 13, 2009 - return to Washington, D.C.
 
A Philmont Trek is extremely physically, mentally, and emotionally demanding. Potential participants must meet Philmont's strict physical regulations and participate in the Troop’s and Council’s pre-trek activities. This will include training, monthly hikes, backpacking trips and a pre-approved personal fitness plan.
 
To qualify 2009 Philmont participants must
1.)    be at least 14 by January 1, 2009
2.)    be at least First Class rank
3.)    have earned the First Aid merit badge
4.)    be CPR trained
5.)    may be required to complete Wilderness First Aid

First priority will be given to Scouts who have not gone to Philmont previously.

In order to confirm our reservation for this trip, we must submit, for each person in our crew, a deposit of $350 PER PERSON and two completed forms: Information Sheet and Code of Conduct
 
1.) Your individual deposit checks should be made out to "NCAC" and submitted to Fred Adams no later than June 09, 2008. Please note that a complete reservation requires more than just a check; see #2.
 
2.) EACH participant--either Scout youth or adult Advisor--must submit a completed copy of the Information Sheet (use a Provisional Youth Application) and Code of Conduct with their deposit payment. The Information Sheet covers a broad scope: name, street address, phone numbers, email address, shirt size, date of birth confirmation, and your exact name as it appears on your photo identification; this is extremely important and required for our purchase of airline tickets. The Code of Conduct statement makes explicit some of the most important expectations of youth and adult participants on the trip. (Submitted with deposit check to Fred Adams no later than June 09, 2008.)
 
3.) Mr Adams, P701 - Crew 3 Committee Chair and Scoutmaster Zedan P701 - Crew 3 Lead Adult Advisor, will use a lottery system to select the youth participant slots and wait-list from all Scouts that submit the above paperwork and deposit check. All wait-listed Scouts will have their deposit checks returned to them following the lottery.
 
The estimated additional balance due for the expedition is $1,210 per person, after your initial payment of $350 per person. This fee is all-inclusive: the Ranch fee at Philmont, transportation, lodging, meals and sightseeing during the trip, plus administrative fees.
 
Please note that the final cost may vary depending on price increases of participating vendors and suppliers, and will be set in the spring 2009. Any necessary cost adjustments will be made to the final scheduled payment.
 
Please note that crew and personal gear cost is not included in this estimate. Example: backpack, backpacking boots, backpacking socks, etc.
 
An information packet is attached to this email in PDF format. It is VERY important that if your Scout is interested, that you read and understand all the attachments.  We have given you a week to ask any additional questions before a lottery will held.

YiS
Fred Adams & Tom Zedan